Life Sorted 10 day challenge

10-mins a day for 10-days is all it takes to systemise your family schedule, simplify your to-do list and streamline your shopping.

PICK YOUR DAY AND LET’S DO THIS!



Yay, you’re here!

I’m super excited that you’re joining me in the Life Sorted 10-day challenge.

It’s going to be loads of fun and extremely satisfying!

The only commitment you need to make is to allocate 10 minutes each day for 10 days to complete the tasks.

Whether you’ve used Life Sorted before or you’re just starting on the journey with us, you’ll find this challenge will set the foundations for family organisation success.

If you’ve opted in for emails these will arrive each morning once the challenge starts. In each email you’ll find a link which will bring you back here so you can watch a short video outlining the challenge tasks for that day.

Happy sorting!

x Jo

DAY 1 - Ahoy! Get the family aboard

Life Sorted is going to help you finally get control over your hectic family life by providing one central 'go-to' place for your whole family.

The secret to getting the most out of the Life Sorted app is to get the rest of the family to join in, so that everyone can see (and be notified of) what the whole family is doing.

In today’s video you will learn how to:

  • add and invite family members
  • choose colours
  • upload photos
  • family members accept and create their own login

The Life Sorted app is designed specifically to keep everyone in the loop… Here are the step by step instructions for you to follow to get the rest of the fam to join in.

Now, I recommend that you enter everyone in your family, whether they have email addresses or not. Even your fur babies.

Here’s how it works for big and little family members:

  • Once invited by you, the big people in your family (those with an email and device) will receive an email invitation to join the family account.
  • Big people will just need to click on the invitation link in the email, create their own login password and then download the app to login.
  • Everyone with logins will be able to create events and reminders for themselves and the rest of the family.
  • Little people (young ones without devices yet) should also be added too, so that you can keep a track of their activities in the one place.

Step by step instructions

Add and invite family members

  1. Go to the MENU (little hamburger icon).
  2. Tap SETUP.
  3. Tap FAMILY MEMBERS.
  4. Tap the + button to add a new family member, or tap the pen icon to check or edit an existing family member previously added.
  5. Enter a first name.
  6. Enter an email address for any of the bigger people in your family (those with an email and device) so that they will receive an invitation to join the family account. Skip this step for little ones.
  7. Specify a gender.
  8. If the family member is under 13 years old, set this option.
  9. Upload a photo.
  10. Choose an event colour.
  11. Tap the tick icon to save.

Family members accept and create their own login

  1. Open invitation email from Life Sorted.
  2. Click on the accept invite link.
  3. Enter a password.
  4. Repeat password.
  5. Download the Life Sorted app and login using email address and password.

Congrats... you’ve now got the family onboard!

DAY 2 - Systemise the school year!

Please, PLEASE tell me I’m not the only parent who can not remember what the school term dates are? Sometimes I have trouble remembering what I ate for breakfast, let alone specific dates like this.

Today we’re going to set up all the school term dates, uni semester dates and sporting season dates for your family, so you too won’t have to worry about remembering these dates anymore! Once created these will be available when adding repeating events.

In today’s video you will learn how to:

  • enter all school and uni term dates
  • show term dates on calendar
  • use term dates for repeating events

You can set up the whole year’s school terms and sports season dates in advance so there’s no longer a need to keep remembering those dates.

Step by step instructions

Setup school term dates

  1. Go to the MENU.
  2. Tap SETUP.
  3. Tap SCHOOL TERMS.
  4. Tap the + button to add a new term.
  5. Enter a name for the school term, uni semester or sporting season (e.g. Term 3, 2020, cricket season, etc).
  6. Set the Start Date (e.g. 13/07/2020).
  7. Set the Start Date (e.g. 18/09/2020).
  8. Tap the tick icon to save.

Show term dates on calendar

  1. Go to the CALENDAR.
  2. Tap the filter icon (bottom right corner).
  3. Tick ‘Show school terms’.
  4. Tap X to close the filter panel.
  5. Term names will now be displayed on the calendar.
  6. Download the Life Sorted app and login using email address and password.

Use term dates for repeating events

  1. Go to the CALENDAR.
  2. Tap the + button to add an event.
  3. Enter event details.
  4. Tap to turn on the ‘repeat’ options.
  5. Choose the desired frequency of recurrence (e.g. every 1 week on a MON and THURS).
  6. Tap the TERM option for the end date.
  7. Tap ‘select a term to adjust dates’ and then choose the relevant term from the list available.
  8. Tap Yes to confirm dates.
  9. Tap the tick icon to save.

Woohoo! You never have to worry about term dates again, they’ll automatically be visible in your Life Sorted calendar!

DAY 3 - Categorise your life using tags

Did you know that you can use ‘tags’ to group and filter your Life Sorted events, to-dos, and annuals?

Well, you can!

You can add your own custom tags, pick a colour, mark them as either private (just for you) or shared with the whole fam.

You can tag events with one or more tags when creating or modifying an event, to-do or annual.

Let’s get you tagging!

In today’s video you will learn how to:

  • add and name tags
  • choose tag colours
  • specify tags as shared or private
  • add tags to events
  • filter calendar events by tags.

Setting up and using tags could not be any easier.

Step by step instructions

Setup tags:

  1. Go to the MENU.
  2. Tap SETUP.
  3. Tap TAGS.
  4. Tap the + button.
  5. Enter a name for your tag (e.g. Exercise, Family time, etc).
  6. Choose a colour for your tag.
  7. If this tag is just for you (not to be shared with the family) select the private option.
  8. Tap the tick icon to save.

View and add tags to events:

  1. Go to the CALENDAR.
  2. Tap the + button to add an event.
  3. Enter event details.
  4. Scroll down to the Tags section. Tap to select a tag(s) or tap the + icon to add new tags on the fly (the colour will be chosen automatically, but you can change this later in the TAG setup area).
  5. Tap the tick icon to save.

Filter calendar events by tags:

  1. Go to the CALENDAR.
  2. Tap the filter icon (bottom right corner).
  3. Tap the FILTER BY TAGS option.
  4. Tick to select the tags you want to view.
  5. Tap X to close the filter panel.
  6. The calendar will now be filtered to show events with the chosen tag(s) only.

Groovy! Now you can easily siphon through your calendar by tags!

DAY 4 - Organise your family schedule in ONE place

Today is all about reducing your brain-clutter. We’re going to get stuck in and transfer your family schedule into Life Sorted.

I want you to think of Life Sorted as your new personal assistant - ready and willing to take on all the incoming family 'stuff'.

Watch this little video to see exactly how to create events, set reminders and add notes for maximum impact.

In today’s video you will learn how to:

  • enter all family events
  • add single person events
  • add multi-person events
  • add repeating events
  • add reminders
  • add linked to-dos.

No longer do you need to store everything in your brain. No longer do you need to worry about forgetting something. You now have a new place to keep 'all the things' ...

And, just when you feel like you'll never stop nagging your kids to pack their bags and get ready for swimming lessons, Life Sorted comes to the rescue! It will do the nagging for you by sending notifications and a packing list to the right peeps, at the right time. No more nagging!

Step by step instructions

Add a single event:

  1. Go to the CALENDAR.
  2. Tap the + button to add an event.
  3. Enter the event name (e.g. hairdresser).
  4. Enter a location (this will link to Google maps).
  5. Select the date.
  6. Set the start and finish times.
  7. Specify attendees (e.g. you YES, partner FYI, etc).
  8. Tap the reminder tab.
  9. Add a reminder (or two).
  10. Tap the tick icon to save.
  11. The info panel will slide in displaying details.

Add a repeating event:

  1. Go to the CALENDAR.
  2. Tap the + button to add an event.
  3. Enter the event name (e.g. tennis lesson).
  4. Select the date.
  5. Set the start and finish times.
  6. Tap to select the Repeat option.
  7. Choose the desired frequency of recurrence (e.g. every 1 week on a TUES).
  8. Select the end date (i.e. Never, Date or Term).
  9. Specify attendees (e.g. Billy).
  10. Choose a tag, if applicable (e.g. Extra curricular, etc).
  11. Add any notes (e.g. Pack tennis racket and a ball. Dad picks up, etc).
  12. Tap to select the Reminders tab.
  13. Add a reminder, or two (e.g. One for the day before (so Billy remembers his tennis racket) and, one for 15 mins before (so he doesn’t dawdle after school).
  14. Tap the tick icon to save.
  15. The info panel will slide in displaying details.

Add a multi-person event:

  1. Go to the CALENDAR.
  2. Tap the + button to add an event.
  3. Enter the event name (e.g. Amanda’s 40th birthday party, etc).
  4. Select the date.
  5. Set the start and finish times.
  6. Specify attendees (e.g. YES, INVITE, etc).
  7. Tap to select the To-dos tab.
  8. Add any relevant linked to-dos (e.g. buy a gift, organise costumes, etc).
  9. Tap the Attach tab.
  10. Tap the Add image button.
  11. Choose either Take Photo or Choose from library to attach a photo of the invitation, so that everyone can see all the details.
  12. Tap the tick icon to save.
  13. The info panel will slide in displaying details.

Yipee! Now all your family’s events, reminders and to-dos are all stored in the ONE place.

DAY 5 - Sync your work and life together

Let's face it, switching between multiple calendars to check availability is time-consuming, and those dreaded double-ups inevitably occur.

With Life Sorted, you can sync your work or school events, which allows you to really take control of your busy-life, in one central app.

By having your work calendar events visible alongside your family events within Life Sorted you’ll super-charge your organisational powers, become more productive and improve family communication.

Whether you use Apple, Google or Outlook365 you can import these events into Life Sorted.

Today there are three videos for you to choose from depending on what type of calendar you want to import into Life Sorted

In the videos, you’ll learn how to:

  • import your work or school calendar.

Step by step instructions

Import Apple calendar events:

  1. From your desktop or laptop go to https://my.lifesorted.com and login using your email address and password.
  2. Tap SETUP.
  3. Go to the MENU.
  4. Click SETUP.
  5. Click IMPORTED CALENDARS.
  6. Click on the Import calendar button.
  7. Open another tab on your web browser and sign in to your Apple iCloud calendar (www.icloud.com).
  8. Click the Calendar Sharing Info icon (right of the calendar name).
  9. From the popup, tick 'Public Calendar'.
  10. Click Copy Link, and then click OK.
  11. Return to Life Sorted and paste this into the iCal URL field.
  12. Click Save.

Step by step instructions

Import Google calendar events:

  1. From your desktop or laptop go to https://my.lifesorted.com and login using your email address and password.
  2. Go to the MENU.
  3. Click SETUP.
  4. Click SETUP.
  5. Click the Import calendar button.
  6. Open another tab on your web browser and sign in to your Google calendar (www.google.com).
  7. Click the cog icon (top right corner) and choose the Settings option from the menu.
  8. Select your calendar (on the left), and click on Calendar settings.
  9. Scroll down to find the 'Secret address in iCal format’.
  10. Select and copy this URL below it.
  11. Return to Life Sorted and paste this into the iCal URL field.
  12. Click Save.

Step by step instructions

Import Outlook 365 calendar events:

  1. From your desktop or laptop go to https://my.lifesorted.com and login using your email address and password.
  2. Go to the MENU.
  3. Click SETUP.
  4. Click IMPORTED CALENDARS.
  5. Click the ‘Import calendar’ button.
  6. Open another tab on your web browser and sign in to your Outlook 365 calendar.
  7. Click the cog icon (top right corner) and select the Calendar option from the My app settings section of the menu.
  8. Select the Calendar Publishing option (on the left).
  9. Scroll down to find the 'Secret address in iCal format’.
  10. Make sure your calendar permissions are set to Full Details.
  11. Select and copy the ICS URL.
  12. Return to Life Sorted and paste this into the iCal URL field.
  13. Click Save.

Highfive gorgeous! Now that your work and personal calendars are unified, you’ll never miss an important work meeting or family event again.

DAY 6 - Sort your shopping lists

Now that you’ve got your family calendar humming along, it’s time to shift your focus towards getting your shopping lists sorted too.

A managed shopping list helps to map out the mental ‘game plan’ you run through in your head before you go shopping.

Life Sorted will support your shopping journey from start to finish, or we like to say from aisle to checkout.

The key to making it easy for you and your family is take some time to set up your lists, preferred stores and categories first.

In today’s video you will learn how to:

  • Review default grocery list
  • add new shopping list types, preferred stores and categories.

This prep work will ensure you get the most impact from the shopping list feature.

Step by step instructions

Review default grocery list:

  1. Go to the MENU.
  2. Tap SETUP.
  3. Tap SHOPPING LISTS.
  4. Tap the pen icon next to Groceries to review how this list is set up.
  5. If you want to add a new store to the Grocery list, tap on the Add store button, and enter a name for the new store (e.g. Aldi).
  6. Specify the family members who you will share this list with.
  7. Tap on the Categories tab.
  8. Review, add or delete any categories. Categories are used to group like items together within the shopping list to make it easier when you are at the store.
  9. Tap the tick icon to save.

Add new shopping list types, preferred stores and categories:

  1. Go to the MENU.
  2. Tap SETUP.
  3. Tap SHOPPING LISTS.
  4. Tap the + button to add a shopping list type (e.g. Hardware).
  5. Tap the Add store button to add a store (e.g. Bunnings, or Garden shop).
  6. Tap the Categories tab.
  7. Add any categories that are relevant to this list (e.g. garden, tools, paint shop, etc).
  8. Tap the tick icon to save.

WOO! Now, you’re all ready for tomorrow’s lesson where you’ll get to set up your staple grocery items (favourites list).

DAY 7 - Set up your grocery favourites

Now that you have your shopping lists, preferred stores and categories all set up to suit your family, you’re ready to create your favourites list (staple items) ... which is exactly what today’s task is all about.

We all seem to have a set of items we regularly purchase from the grocery store.

The ‘Favourites’ list within the shopping list area makes it quick and easy for you to skim through your regular items, and add them to your shopping list with a single touch.

In today’s video you will learn how to:

  • add items to your favourites list
  • specify store and category
  • upload images
  • specify purchase frequency
  • enter best and max prices (if desired).

Step by step instructions

Add items to your favourites list:

  1. Go to SHOPPING.
  2. Tap on the heart icon (found at the bottom of the screen).
  3. Tap the + button to add a favourite item.
  4. Enter a name for the item (e.g. Toothpaste).
  5. If desired, you can specify your preferred brand (e.g. Colgate Total).
  6. Choose the shopping list it belongs to (e.g. Groceries).
  7. If desired, set the preferred store for this item.
  8. Choose the category (e.g. Personal items) to make your life easier whilst in the store.
  9. Enter the best and max price for this item, if desired.
  10. Set the usual frequency by specifying the number of days in the ‘We buy this every’ field (e.g every 14 days).
  11. Tap the Images tab to take a photo and attach an image. This is so handy to show others what an item looks like.
  12. Tap the tick icon to save.

YAY! Now you can create your regular shopping list in a matter of minutes. You’ll never have to go back and re-create the same items again. Ta-dah shopping SORTED!

DAY 8 - Shopping the smart way

Today we’re going to actually start using the shopping list feature, for realz.

The idea is to add items to your Life Sorted shopping list whenever you discover you need something, that way you don’t have to worry about forgetting anything when you (or another member of the family) are at the shops.

It’s also a great idea to skim through your favourites whilst eyeballing the pantry and fridge before you head to the shops, adding any staple items to the list that might be running low.

In today’s video you will learn how to:

  • add items from your favourites list
  • add new items
  • mark items as purchased
  • clear last purchases
  • view purchase history.

Say goodbye to last-minute meal changes or squabbles after an item that slipped your mind, our ‘smart’ shopping list always has your back!

Step by step instructions

View items on ‘to buy’ list and change quantity:

  1. Go to SHOPPING.
  2. Tap on the shopping cart icon (this is the ‘To buy’ list).
  3. Here you can see items already on the list.
  4. To change the quantity click on the item and adjust the quantity using the + and - buttons.

Add items from your favourites list:

  1. Go to SHOPPING.
  2. Tap on the heart icon.
  3. Tap the + icon next to an item to add this to the ‘To buy’ list. A shopping cart icon will appear next to the item indicating it has been added.

Add new items:

  1. Go to SHOPPING.
  2. Tap on the shopping cart icon (this is the ‘To buy’ list).
  3. Tap the + to add a new item.
  4. Enter a name for the item (e.g. Bread). If the item has been purchased before it will appear under the Matches section, simply tap to select this and it will be added. If it is a new item, continue to enter any other details (e.g. preferred store, category, prices, etc).
  5. Tap the tick icon to save.
  6. Tap on the item and the info panel will slide in. Here you can adjust the quantity, if desired (e.g. 2).
  7. Tap the X icon to close.

Mark items as purchased and clear last purchases:

  1. Go to SHOPPING.
  2. Tap on the shopping cart icon.
  3. Tick to mark items off the list as you pop them in your trolley.
  4. Tap the filter icon and tap the Clear last purchases button to clear purchased items from the list.
  5. Tap the X icon to close.

View purchased items history:

  1. Go to SHOPPING.
  2. Tap on the clock icon (found along the bottom of the screen).
  3. This will display previously purchased items with how many days ago each item was purchased.
  4. If you are looking to find out when you last purchased a specific item you can search for it at the top of this screen

Fabulous! Now feel at ease knowing it’s on the list and it won’t slip your mind when you’re dodging people in the grocery store aisles.

DAY 9 - Get more sh*t done with to-dos

I need to ask you a serious question today ... Are you a list person?

I'm sure it comes as no surprise to you that I AM A TOTAL LIST PERSON - bahaha!

With Life Sorted, you can offload ‘things to do’ and keep all your lists in one place. You can create a to-do within a list, set a due date and assign it to yourself and others in the family.

Today we are going to explore the power of the to-do list feature in Life Sorted. To-do lists are the perfect way to keep your family organised... you’ll see!

In today’s video you will learn how to:

  • set up to-do lists and sub-lists
  • add a single to-do (task)
  • add repeating to-dos (tasks)
  • view to-dos by list and by date
  • view to-dos in the calendar
  • mark to-dos as complete
  • view and delete completed to-dos

You can create your family’s to-do lists in the way that works best for you, and assign tasks at the tap of a button.

Step by step instructions

Set up to-do lists and sub-lists:

  1. Go to the MENU.
  2. Tap SETUP.
  3. Tap TO-DO LISTS.
  4. Tap the + button to add a new list.
  5. Enter a name for the list (e.g. AROUND THE HOUSE).
  6. If you’d like to receive notifications for items within this list leave this option on. If not, turn this option off.
  7. If you’d like to show items within this list in the calendar leave this option on. If not, turn this option off.
  8. Tap the ‘Add sub-list’ burton to add a sub-list.
  9. Enter a name for the sub-list (e.g. INSIDE, OUTSIDE, etc).
  10. Tap the tick icon to save.

Add a single to-do (task):

  1. Go to TO-DO.
  2. Tap the + button to add a to-do.
  3. Enter a name for the to-do (e.g. Wash the car).
  4. If you would like to set a due date for this to-do, turn the ‘Due someday’ option off and select the date and/or time for this task.
  5. Choose the appropriate list for this to-do, or tap the + button to add a new list.
  6. Choose the appropriate sub-list (if applicable), or tap the + button to add a new sub-list.
  7. Tap to select the family member(s) assigned to this to-do.
  8. Add a reminder, or two.
  9. Tap the tick icon to save.
  10. The info panel will slide in displaying details.

Add repeating to-dos (tasks):

  1. Go to TO-DO.
  2. Tap the + button to add a to-do.
  3. Enter a name for the to-do (e.g. empty bins).
  4. Tap to turn the ‘Due someday’ option off.
  5. Specify a start date.
  6. Tap to turn on the Repeat options.
  7. Choose the desired frequency of recurrence (e.g. every 1 week on a MON, WED and FRI).
  8. Select the end date (i.e. Never, Date or Term).
  9. Choose the appropriate list for this to-do (e.g. Billy’s jobs), or tap the + button to add a new list.
  10. Choose the appropriate sub-list (if applicable), or tap the + button to add a new sub-list.
  11. Tap to select the family member(s) assigned to this to-do (e.g. Billy).
  12. Tap the tick icon to save.
  13. The info panel will slide in displaying details.

Managing to-dos

View to-dos in the calendar:

  1. Go to the CALENDAR.
  2. Any to-dos in lists marked to ‘Show to-dos in calendar’ will be displayed in the various calendar views.

Mark to-dos as complete:

  1. From either TO-DO or the CALENDAR, simply tap to tick the box next to the to-do (task) to mark it as complete.

View to-dos by list and by due date:

  1. Go to TO-DO.
  2. Tap on the folder icon to view to-dos by list and sub-list.
  3. Tap the clock icon to view to-dos by due dates.

To-do lists, sorted.

x

Ah-mazing! Never have to worry about nagging a family member or reminding yourself about a to-do again, Life Sorted has your back!

DAY 10 - Never miss another birthday

Today we are going to talk about birthdays. No matter how old we are, for most of us, birthdays are pretty special. Right

Have you ever forgotten the birthday of someone you care deeply about? Argh. That dreaded, awful feeling.

Never fear, with Life Sorted you can keep track of all the important annual events, so that you never forget another birthday or anniversary ever again!

In today’s video you will learn how to:

  • add birthdays and annual events
  • specify ‘who needs to know’
  • set reminders
  • add linked to-dos.

Once you’ve entered all your annual event details into Life Sorted you can relax, knowing that you (and the rest of the fam) have birthdays and anniversaries sorted!

Step by step instructions

Add birthdays and anniversaries:

  1. Go to ANNUALS.
  2. Tap the + button to add an annual event.
  3. Enter the annual event name (e.g. Uncle Tom’s Birthday).
  4. Tap to select the date.
  5. Make sure to change the year if you want to keep a track of the years as they pass, and turn on the ‘show year’ option.
  6. Choose which family members ‘who need to know’ about this annual event.
  7. Tap the Reminders tab.
  8. Add a reminder (or two) for yourself and other family members.
  9. Tap to select the To-dos tab.
  10. Add any relevant linked to-dos (e.g. buy a gift, send a text, etc).
  11. Tap the tick icon to save.
  12. The info panel will slide in displaying details.

Phew! Never forget another birthday or anniversary ever again.

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